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How do I Use a Chatbot with Zapier to Respond to Community Comments

Want to keep the conversation going in your community without lifting a finger? This guide shows you how to set up a chatbot with Zapier to instantly respond to comments! *Requires a Zapier Pro account and access to the chatbot feature.*

1. Set Up Your Chatbot

2. Create a Zap to Connect Your Community and Chatbot

3. Send the Chatbot Response Back to the Community

4. Final Steps

Step 1: Set Up Your Chatbot

  1. Sign up for a chatbot platform (requires a Pro account after the trial period).

  2. Configure your chatbot:

    • Provide it with a knowledge base (up to 10 sources if you have a Pro plan).

    • Consider using an Excel sheet to organize and train the chatbot efficiently.

    • Avoid relying solely on URLs, as each subpage counts as a separate source.

  3. Customize the chatbotโ€™s style and branding.

  4. Skip the integrations and advanced settings for now.

  5. Once configured, get the chatbotโ€™s embed link (needed for Pro accounts).

Step 2: Create a Zap to Connect Your Community and Chatbot

  1. In Zapier, create a new multi-step Zap.

  2. Set the Trigger:

    • Choose Passion.io (or your relevant platform) as the app.

    • Select "Comment Created" as the event.

    • Choose the relevant community post to track.

    • Test the trigger to confirm itโ€™s capturing comments.

  3. Add an Action Step for the chatbot:

    • Choose the chatbot platform.

    • Set the action to "Generate a Reply".

    • Configure the chatbot:

      • Select the chatbot you set up earlier.

      • Use User ID as the conversation key to track responses.

      • Map the comment text from the trigger step as the chatbot input.

    • Test this step to ensure the chatbot generates a response.

Step 3: Send the Chatbot Response Back to the Community

  1. Add another Action Step:

    • Choose "Send Channel Message" as the action.

    • Configure the Community ID:

      • If not available directly, get it from your community admin settings.

    • Set the Post ID from the comment trigger step.

    • Use the chatbotโ€™s generated message as the response.

  2. Test the Zap:

    • Run the Zap test to ensure it sends chatbot responses back to the community.

    • If successful, enable the Zap.

Final Steps

  • Rename the Zap (e.g., "Community Chatbot Auto-Responder").

  • Ensure the chatbotโ€™s memory settings are configured (it can retain context for up to 14 days).

  • Monitor analytics to see chatbot interactions.

Your chatbot is now set up to automatically reply to comments in your community, improving engagement and response time.